A four-step process, run on a documented timeline.
No black boxes and no vague promises. Each stage produces defined deliverables your finance and facilities teams can review before the next stage begins.
Waste Assessment
Weeks 1–3
Review invoices, contracts and current service levels.
We collect twelve to twenty-four months of invoices, every active service agreement, and a complete site list. Each line item is verified against contracted rates, and container utilization is compared against actual generation at each location.
Deliverables
- - Baseline spend model by site
- - Contract term and renewal calendar
- - Invoice error and overcharge log
- - Service level and utilization findings
Optimization Strategy
Weeks 3–5
Identify savings opportunities and operational improvements.
Findings become a specific plan: container right-sizing, frequency changes, equipment recommendations, diversion opportunities, and the fees to eliminate. Every recommendation carries a quantified impact so you can approve with confidence.
Deliverables
- - Right-sizing and frequency plan
- - Diversion and recycling roadmap
- - Quantified savings opportunity
- - Approved service specification
Vendor Negotiation
Weeks 5–9
Solicit competitive bids and negotiate improved pricing and service.
The approved specification goes to market across our national and regional hauler network. We normalize bids to a common basis, negotiate terms, and remove the auto-renewal and escalator language that quietly erodes savings.
Deliverables
- - Normalized competitive bid analysis
- - Negotiated pricing and terms
- - Contract language review
- - Transition and implementation plan
Ongoing Management
Ongoing
Continuously monitor invoices, vendors, service quality, compliance and sustainability metrics.
The program is only as good as its maintenance. Every invoice is audited against negotiated rates, service issues route through us, and consolidated spend, diversion, and compliance reporting is delivered on a fixed cadence.
Deliverables
- - Monthly invoice audit and credit recovery
- - Vendor performance management
- - Consolidated spend and diversion reporting
- - Compliance documentation retention
Typical time to implementation
Invoices audited monthly
Minimum data reviewed
Auto-renewals left unreviewed
Process details.
How much of our team's time does this take?+
Typically a few hours at the start to hand over invoices, contracts, and a site list, plus a short review meeting at each stage. After implementation, the time commitment is a reporting review.
What happens at contract renewal?+
Renewals are tracked on a calendar from day one. We re-tender or renegotiate ahead of every expiration, so no agreement rolls over on unreviewed terms.
How quickly do savings appear?+
Invoice recovery and fee removal often land in the first billing cycles. Negotiated pricing typically takes effect once implementation completes, usually within the first quarter.